eGov Works manages the Engineering Works carried out by various municipal departments. This module integrates the workflow and management of the Ward Works lifecycle. Processes for detailed report generation track progress as well as issue completion certificates.

Expenditure on Capital (building new assets and improving existing ones) and Repair Works constitutes a significant proportion of a municipality’s service-delivery as well as financial expenditure. eGov Works assists municipalities by providing:

A. Works Management

Indent Management: Capturing the information related to the proposal for a civic work, followed by the technical and financial approval process.
eProcurement: Managing the tendering process electronically, including technical & financial reviews of various contractor bids. Administrators can create online estimates based on a pre-approved Schedule of Rates.
Works Lifecycle Management: The entire lifecycle of the Work is charted for effective management by administrators. This important process includes comprehensive coverage of actual outcomes, the billing & payment process as well as the capitalization or revaluation of Assets.

B. Reporting & Analysis

Internal Reporting:
Reports on various parameters including quality and performance (for example: contractors or infrastructure and service providers) allows for invaluable decision support tools to administrators.
Knowledge Base:
Data collected over time and across municipalities within a state can be used for analysis. This collation and correlation of data across various eGov modules helps to understand the perceived impact of works on citizens and infrastructure at large.
Transparency:
Integration of data such as Capital Expenditure from eGov Works to the eGov City Website can improve the transparency of municipal governance.

Features of eGov Works
Indent Management

• Creation of Technical Proposal
• Attach Documents/Drawings as part of the proposal
• Prepare financial proposal using Schedule of Rates
• Configurable Works Approval Process

e-Procurement

• Creation of Tendering Documents
• eTendering with online submission of Tender Documents
• Technical Review Process
• Financial Review Process
• Identification of Winner and issue of acceptance notice

Works Management

• Creation of Multiple Work Orders and interlinking
• Managing Work Order Bills
• Work Order Payment history with budgetary encumbrance for each project.
• Integration with eGov Financials to track the billing progress. Includes web based access to citizens.
• Integration with eGov Assets and other modules
• Workflow management between Engineering and Accounts Departments.
• Creation of Work Order Activity Chart with Activity start and finish dates. Includes inter-linking between Activities.
• Online Measurement Book to track work progress by recording actual output with dates.
• Work Order Performance Tracking via plan verses actuals or in terms of time and money.
• Online Payment to Contractors (EFT)

Reporting & Analysis

• Billing & Payment History Report
• Suggested Works Plan
• Approved Works Plan integrated to Budgeting
• Work Status Report
• Contractor Performance Tracking

Master Data

• Contractor Master which is maintained by the Engineering Dept
• Definition of Contractor Deductions which is maintained by Accounts
• Schedule of Rates
• Supplier & Contractor Registration
• Issue of Digital Signature Certificates

For more information on eGov Works implementation, visit the Municipal Corporation of Delhi or view the MCD eGov Property Case Study.